Booking conference rooms

Before you book a room for your next meeting, it is good practice to check room’s availability first.

After booking the room, ensure that your invitation was accepted and has not been denied.

Checking conference room availability:

Go to your Calendar – Add Calendar – From Room List – look up necessary room.

In below example, I selected Torrey Pines. Upon Selecting it, it will bring up Torrey Pines meeting room next to your calendar so you can compare them side by side. You’ll see times the room is reserved as depicted below, so you can schedule as per room’s availability.

Book a conference room:

To book a conference room, make sure that you are making the reservation in your own calendar.

1. Double-click the day for which you want to make a booking.
2. Enter Subject and Start time/End time in the window that appears.
3. Click Scheduling Assistant.
4. Select the room you want in Add rooms.
5. Select the people to be invited in Add attendees.
6. Click Send.

A different way of booking your conference room:

1. Double-click the day for which you want to make a booking.
2. Enter Subject and Start time/End time in the window that appears.
3. Click Invite Attendees.
4. In the required field, type the name of the room you want to reserve (Torrey Pines in below example).
5. Notice it will automatically add Torrey Pines to Location field.
6. Click Send.